Vendor Sourcing & Evaluation
Digital Worker
What this Digital Worker does:
The Vendor Sourcing & Evaluation Digital Worker automates supplier discovery, evaluation, and onboarding across procurement workflows. It unifies fragmented data from emails, spreadsheets, and PDFs into a transparent, auditable workspace that accelerates RFP cycles and improves compliance.
By coordinating specialised agents for data collection, comparison, and contract setup, it reduces manual effort, shortens sourcing timelines, and strengthens supplier governance across the procurement lifecycle.
Faster Sourcing Decisions: Automated data collection and quote comparison eliminate manual delays, enabling teams to move from request to vendor selection in days, not weeks.
Transparent Audit Trail: Every supplier submission, evaluation, and approval is logged automatically, improving traceability and compliance with procurement and audit requirements.
Continuous Vendor Oversight: Post-onboarding, agents monitor vendor performance and compliance metrics in real time, ensuring sustained quality and reducing supplier-related risk.
The Problems This Digital Worker Solves
Manual Data Gathering
Procurement staff spend hours chasing suppliers for documents and quotes, creating bottlenecks and inconsistent information across systems.
Disjointed Evaluation Process
Supplier data scattered across emails, PDFs, and spreadsheets slows analysis and increases the risk of missed details or duplication.
Onboarding and Compliance Delays
Manual coordination across procurement, finance, and legal leads to prolonged vendor setup times and limited visibility of status.
The Technical Make-Up
This Digital Worker is a multi-agentic system, with pioneering technology built in, and tailored specifically to your organization's guardrails, outcomes, and objectives.
The Multi-Agent Workflow:
Continuously scans supplier markets to identify potential vendors and collect key business, financial, and performance data.
Integrations:
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Procurement and ERP systems (e.g., SAP Ariba, Coupa)
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Document management and e-signature tools
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Email and workflow automation platforms
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Compliance and risk databases
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Collaboration and communication tools
What It Replaces & Reduces:
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Manual supplier data collection and validation
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Spreadsheet-based quote comparisons
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Email-driven RFP coordination
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Slow, manual contract setup processes
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Fragmented supplier performance tracking