RFP Responder for CROs & Pharma
Turn chaotic RFP scrambles into on‑brand, compliant proposals. Respond to more bids without adding headcount, and give your team their nights back.
Win More Pharma Bids Without the Fire Drill
Responding to pharma RFPs is a revenue engine, but manual assembly drains time, risks inconsistencies, and pushes SMEs into copy‑paste mode. The CRO Proposal Co‑Writer turns past excellence into present wins. It surfaces the right evidence, drafts client‑ready language, and keeps tone, claims, and compliance aligned, so you submit stronger proposals, faster.
Handles the majority of the RFP process, freeing your team.
Takes on the end-to-end process, reliably.
More On‑Time Submissions
Hitting deadlines stops being a coin flip. You cover more opportunities without spreading your team thin, because first drafts arrive complete and coherent.
Lower Cost per Proposal
Expensive experts spend less time hunting for language and more time shaping strategy and differentiators. You redeploy hours to pursuits that move revenue.
Consistent, Compliant, On‑Brand
Every claim maps to an approved source. Voice is unified across sections. Required elements are never missed, reducing the risk of disqualification and rework.
Governed RAG, Not a Generic LLM
What the Digital Worker does:
You can’t dump old proposals into an LLM and hope for quality. The Co‑Writer runs on a governed retrieval‑augmented generation (RAG) engine tuned for CRO work. It builds a curated knowledge base from your SharePoint or Box folders, RFPIO/Loopio libraries, Veeva Vault documents, Salesforce accounts, and wiki pages. Content is de‑duplicated, tagged by therapeutic area, phase, region, and service line, and approved by owners — creating a single source of truth your stakeholders trust.
When a new RFP lands, the agent plans each answer, then drafts in your brand voice directly into the sponsor’s template. It pulls only from approved snippets and exhibits, and cites its sources inline — a “no source, no sentence” rule that keeps claims defensible. Hybrid retrieval combines vector search with exact term matching, so methodology tables, QA statements, CV excerpts, and regional feasibility proof points are found and used correctly.
Your SMEs remain in the loop. They review sections with tracked changes; the agent reconciles edits, normalizes terminology, and updates the library once language is approved. Completeness checks confirm every requirement is addressed, and formatting rules ensure submissions meet portal specifications. Sensitive data is redacted by default; access is governed by SSO and role‑based controls, with deployment options in your VPC.
Over time, the Co‑Writer learns which approved content lands with sponsors. It never invents claims — it simply re‑ranks what you’ve already blessed, so winning language rises to the top while your differentiators shine through.
Always‑Approved Content, Every Time
All generated text traces to vetted, up‑to‑date sources with audit history, protecting you from outdated claims and compliance risk.
First Drafts in Your Voice, In Their Template
The agent assembles answers, tables, and appendices directly in Word or Google Docs using the sponsor’s format, so you move straight to refinement, not rework.
Learns What Wins (Without Making It Up)
Outcome signals and reviewer feedback inform future drafts by prioritizing proven messaging, using only content you’ve already approved.