Employee Onboarding
Digital Worker

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What this Digital Worker does:

The Employee Onboarding Digital Worker automates end-to-end onboarding from the HRIS trigger, orchestrating IT, HR, Facilities, and managers across systems. It validates data, generates policy-driven plans, provisions access and devices, schedules sessions, and tracks progress with real-time notifications.

By replacing fragmented manual steps and inconsistent practices with a governed workflow that integrates Workday, ITSM, LMS, identity, and collaboration tools, it accelerates time-to-productivity, reduces errors, and gives managers clear visibility from offer acceptance to day-one readiness.

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Faster Productivity: Automated planning, provisioning, and scheduling compress day-one readiness, enabling new hires to contribute sooner while minimising HR and IT coordination overhead.

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Single Source Control: A single, validated HRIS payload drives downstream actions, eliminating duplicate entry, maintaining consistent records, and reducing errors across identity, devices, training, and communications.

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Lower Support Burden: Real-time tracking and automated nudges resolve gaps proactively, reducing manual chasing, unblocking tasks faster, and freeing HR, IT, and managers from status administration.

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The Problems This Digital Worker Solves

Siloed Tools Slow Work

Disconnected HRIS, ITSM, identity, and communication tools force manual handoffs, delaying provisioning and scheduling, increasing labour effort, and causing missed steps.

Inconsistent Onboarding Experience

Process varies by manager or location, leading to different checklists, gaps in training and access, uneven employee experiences, and avoidable rework.

Poor Visibility and Data Quality

No single source of truth causes duplicate or conflicting records; managers lack real-time status, slowing troubleshooting and elongating time-to-productivity.

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The Technical Make-Up

This Digital Worker is a multi-agentic system, with pioneering technology built in, and tailored specifically to your organization's guardrails, outcomes, and objectives.

The Multi-Agent Workflow:

Detects new-hire events in Workday, validates required fields, and confirms eligibility against policies before initiating downstream actions.

Integrations:

  • Workday or main HRIS

  • ITSM platforms (e.g., ServiceNow, Jira Service Management)

  • Identity and access systems (e.g., Okta, Azure AD)

  • LMS and training systems

  • MDM and device management tools

  • Slack and email platforms

What It Replaces & Reduces:

  • Manual checklist distribution

  • Spreadsheet trackers and status chasing

  • Ad-hoc account provisioning requests

  • Email-only coordination and reminders

  • Duplicate data entry across systems

  • Last-minute day-one firefighting

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